How Booking Management Software Is Making the World of Music Better
The needs of music industry professionals have adapted with the integration of more technology and applications into the field. Clients and agencies alike are transitioning into a more software-based style of work. Modern booking agency software and booking agency platforms allow professionals ease of access whenever, wherever.
Booking management software has helped give the industry the extra push it needs to boom, and there are several ways that it has grown integral to the success of the music world. YourTempo knows firsthand how music business management software can revolutionize the way your agency operates and succeeds. Here’s a few reasons you should take a closer look at it!
Organize Your Data With Booking Management Software
Instead of using multiple different platforms to organize your client, venue, and organizer data, YourTempo offers booking management software that consolidates this data into a single hub. You can take advantage of several features including:
Calendar Viewing
View prior and upcoming events. Avoid overbooking or double- booking by setting up schedule blocks and holds. Set up routing sheets, artist availability, and itineraries in one convenient location.
Deal Records
View a table that contains deals you’ve made with buyers and venues to manage your potential bookings at specific venues.
Client Information
View all pertinent client, event, and venue details from a single location inside of the booking agency software. This includes all contact information (for easier and more efficient communication), and specific venue information. You can thoroughly prep for events beforehand by accessing venue dimensions, amenities, and even parking details.
Catalogs
Catalogs allow you intuitive and simple access to song information (including audio and lyrics). You have the ability to add and edit up to a maximum of 10 audio versions per uploaded song title. You can also create playlists and pitch them directly from the “catalog” page. Beyond that, all information regarding writers/co-writers, creation date, type of demo, lyrics, audio and more are available in one spot in your software. You always have the ability to sort and search through your catalog on your booking agency platform. You can print anything you need or simply export it directly to excel.
Admin Page
The admin page shows you any and all writer/co-writer, copyright, admin, publisher, and ownership splits information. From this section, you can view Schedule A and Copyright Assignment information. You will have the ability to upload additional notes and documents. Beyond that, you can easily access the song holds, cuts, and syncs history. If you need this data on the go (or sent to someone else), this section has the capability for Excel exporting or quick printing.
Build and Maintain Structure with Booking Management Software
Regardless of the number of clients you manage, your work will get chaotic without the proper structure and systems in place. A booking agency platform is designed to organize the information you need on a daily basis and keep it easily accessible.
Tracking and Reporting
Music business management software allows for several beneficial programs, one of the most helpful being the ability to track upcoming and received deposits. You can keep up with your artist’s accounts, revenue, and even review agency/agent’s commissions. From there, take advantage of tools that help you review the most successful and unsuccessful events you’ve had. Take a look at walk amounts, venue commentary, and overall attendance. Enter in your own personalized post-show notes, include walk amounts, and review up-to-the-minute revenue reports. After you’ve reviewed this event information, take a look at your upcoming, canceled, and rejected shows and filter by date.
Offer Submissions
Streamline the offer submission process through a single page set up with a user-friendly submission form. This form pulls from personal data already stored elsewhere in your booking agency software, so it will automatically populate the offer form from your contacts database. You can customize offers by adding radius clauses, backline, show specifics, and expiration dates. Once you’re finished with the final touches, email offers directly from the offer submission page.
Advance Sheets
You can adjust the process of advance sheet review by keeping all of the artists’ advance information consolidated in one place. Add detailed time schedules for meet and greets, load-in times, and sound checks for the day of the event. Take it a step further and export the PDF for your contacts and production team on the day of your event. This feature of booking management software will help your event go smoother, relay any last-minute adjustments, and keep everyone on the same page for scheduling.
Pitch, Playlist, and Pitch Logs
The best Music business management software will organize the way you conduct your pitches. Publishing Pro by YourTempo enables you to pitch playlists and songs from a single hub. You have the option to send personalized messages and signatures with the pitch. Each pitch includes downloadable links and automatically attached lyrics. If you want, you can attach additional photos and documents. Your pitch will open a personally branded player for the reviewer, and you will be able to track whether it has been opened, unopened, how many plays it has received, and if there were any downloads. All pitches are automatically added to your pitch log, or master list of all pitches sent.
Revolutionize Your Agency
We’ve only scraped the surface when it comes to the capabilities of booking management software. The options are almost endless and help agencies transform their current processes and organization. This helps the world of music save time, minimize costs, elevate their communication, and decrease a commonly dreaded aspect of business: paperwork. Having the ability to focus more of your energy elsewhere will help you boost customer satisfaction and give you the time to do what you do best: create. Take a look at YourTempo and chat with us today about which software might be the best fit for you!
