How Can a Tour Booking System Improve Operational Efficiency?
YourTempo has created music management software for professionals at every stage in their career, including managers on the road. As industry leaders, YourTempo’s developers are acutely aware of the growing pains associated with taking a crew on tour (especially without tour management software to help). There’s endless coordinating, communication, scheduling, paperwork and more. It can get overwhelming and quickly become difficult to keep track of. That’s exactly why we’ve created Tour Pro, a cloud-based tour management platform that offers a streamlined process that will improve your next tour’s operational efficiency.
Why Use Tour Management Software?
Tour Pro was created to address the daily stressors of the music touring industry. One of the main issues managers, artists, and crew members face is the organization and distribution of information. When you’re on a tight schedule, even the smallest lack of communication can have large implications on the success of a show. It’s best to have processes in place to avoid any crossed wires and keep the hiccups to a minimum. Our tour management platform offers several solutions to disorganization and information overload.
Keep Track of Your Calendar
Our tour management software condenses multiple calendars into a central location. From the calendar page, you can keep up with your:
- Shows
- Rehearsals
- Appearances
- Days off
- Travel
- Bus calls
- Block dates
- Other misc. events
For the sake of efficiency and usability, our developers have integrated options to color code each calendar entry in Tour Pro by event type, so it’s easier to discern which event occurs on which day and track the types of upcoming events.
Each entry includes a section to enter in pertinent music management details, such as hotels, time zones, and other significant travel notes. One of the best parts? All of the data entries are automatically pushed to your Google Calendar. This way, you can view easily from wherever you’re at and share calendars with whomever you need.
Access Day Sheets Anytime, Anywhere
Day sheets are an essential means of communication between management and crew members. Tour Pro has a dedicated section for creating and distributing day sheets to all concerned parties, so everyone can stay on the same page.
Use this section of the tour management platform to review a PDF of all show details. You have the option to share this PDF via email, or you can print copies to display around the venue. The same can be done for your Day of Show Schedules, which includes all important times for that day. To ensure everyone knows of any last minute changes, there’s an option to send email notifications for any adjustments made to the sheets.
Manage Your Ticket Requests & Guest Lists
YourTempo’s tour management software accounts for more than just scheduling. In fact, there’s a dedicated page for the music management crew to review their ticket requests and guest lists. You can print off your guest list directly, or opt to print your guests’ names onto envelopes and Avery labels for extra efficiency. For long term perspectives, you can review yearly ticket sales to understand areas of growth and improvement. You have the power to approve users to request their own guest tickets, add requests for automatic approvals, and receive notifications. This way, you’ll know the exact status of your tickets and who's on your guest list at all times. No need to scramble through multiple resources.
More Tour Pro Bonuses
As you can tell, Tour Pro is all about boosting the operational efficiency of your next roadside venture. It centralizes necessary processes, keeps the entire crew connected, and helps you take charge of your tour’s details. Because the software was crafted by industry professionals, it also includes smaller features that make management easier:
- Custom user roles. You have control over who has access to the programs’ tools and information.
- Mobile viewing. View your tours’ information anytime, anywhere. Compatible with mobile phones, tablets, laptops, and desktops.
- Uploading and storage options for important documents. Keep all of your tour documentation in a single location.
- Personalized branding and contact information. Brand representation is a must.
- Full data backup and unlimited data storage. You’ll never run out of storage or lose access to important data.
- Maintenance and upgrades. Because we always strive for better, and you deserve the best.
Tour Management Software Is All-In-One
There’s no reason you should have to use multiple programs to get you through a single tour. It’s inefficient (for time and money) and, simply put, unnecessary. Tour Pro is a tour management platform specifically designed to handle everything music management professionals require for a successful tour. If you still have questions about our leading tour management software, feel free to contact us. We’re happy to walk you through Tour Pro’s best features and set up a demo.
