Hit the Ground Running This New Year with Booking Agency Pro
This new year is a time for goal setting and new aspirations towards growth. As a music industry professional, this means taking steps to structure your booking agency and build a foundation for future scalability. Lucky for you, you don’t have to start from scratch. YourTempo’s Booking Agency Pro is a booking agency software designed to help you make your new year’s resolutions a reality. It was designed with industry necessities in mind, making it one of the most intuitive booking platforms available. YourTempo has created a booking management software that serves as a one-stop-shop for booking agents. Whatever your agency’s goals into the new year, this booking software can help you accomplish them!
Booking Agency Software Geared Towards Organization
A consistent struggle of almost every business is simply staying organized. Documents, paperwork, events, schedules…it all piles up. Without a management system in place, having so much information floating around can become overwhelming.
YourTempo’s creators have done their research when it comes to the ins and outs of the music industry. Our software’s creation is informed by the daily tasks of a booking agent. Specifically, the calendar in our booking platform is designed for utility and accessibility.
The calendar used in Booking Agency Pro offers an interactive means of organization. It provides an all-encompassing overview of upcoming events and current offers. You can toggle your calendar between each artist, customizing each one with specific details to the individual artist. Beyond that, you can schedule blocks, hold, and events to help yourself and your team avoid any double booking. From inside the calendar, you can also create artist avails, itineraries, and routing sheets.
A Booking Platform for Better Communication
One of the shared characteristics of successful booking agencies is their ability to communicate effectively and efficiently. YourTempo’s booking management software makes it simple to communicate with your teammates and staff. It accomplishes this in a variety of ways:
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Accessibility. You can access the booking software whenever and wherever you are. You aren’t constrained to being inside of your office to get the information you need or send important documents. You can do so on the go–wherever that may be.
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Contact management. You can manage your buyer contacts, artists, and venues with a few clicks of a button or taps on a screen. If you need to reach out for any adjustments or details, you’ll know exactly where to go and who to reach.
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Report sharing. You can share your chosen reports with an unlimited number of customers, managers, and artists. You won’t have to worry about someone not being in the loop.
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Synchronization across platforms. You can sync all of your confirmed shows to Songkick and Bandsintown.
This Booking Management Software Keeps You Detail-Oriented
With the sheer volume of clients, venues, buyers, and shows that you deal with, it’s easy to get lost in the details…or to have small details lost. Lucky for you, YourTempo knows how busy you are. Our booking software anticipates your growth, and it has measures built in place to ensure you only need to add information once to have it forever.
You can customize show details, deal terms, and all necessary costs to be included in your contracts, then save this template for future use. Better yet– you can update all of your contacts (venue, buyer, or otherwise) in your contacts database. In the future, you can simply auto-populate from this database when it comes to filling out offer submissions and contracts.
When it comes time to send over documents for review, you can easily send them via email PDF directly from the offer form itself. Once these contracts are sent over, you can monitor their status anywhere from submission to execution. This makes it simple to keep up with multiple offers at a single time.
Use Booking Software to Maintain Customer Relationships
In 2023, you should up your customer relationship management. In fact, you should have a booking agency software that does it for you. Booking Agency Pro acts as a CRM tool by:
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Managing deal records. Booking Agency Pro has a table of deals with your buyers and/or venues. These deals are representative of a pitch for potential artists bookings at specific venues.
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Maintaining an activity log: You can use the activities function in the booking platform to journal the communication you’ve had between your agency and its buyers and/or venues. Whenever your agency makes a pitch, you can log this as an activity and include any valuable information inside of the activity details. This functions as your activity log.
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Directing follow-ups: After you’ve added activities into the activity log, you can assign follow-up tasks as appropriate. Maybe you’ll want to follow-up on a pitch after 48 hours– you can easily set this up in your activity log. This will prompt you with an alert to reach back out and continue the discussion with your venue and/or buyer. Alternatively, you can opt to run a Next to Call report. This report functions as your task list that you can check off once a follow-up or activity is completed.
YourTempo’s Booking Agency Software Helps You Succeed
YourTempo’s booking agency software was created not only to make your agency’s day-to-day easier, but to improve its future outlook, too. This booking platform was designed to help your booking agency grow into a more successful and manageable version of itself. Its features exist to provide stability, efficiency, and the highest form of collaboration between yourself and your team. Get started today by reaching out to us at 629-895-5285.
